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Dear Meeting Planner,
Putting on a successful meeting is a complex, important responsibility. I know your job can be
stressful and your participants are counting on a dynamic, worthwhile, fun experience. I will
help eliminate some of your worries by pledging to work with you in the following areas:

Pre-Program Preparation
On-Site
During My Presentation
After My Presentation

In my pre-program preparation, I commit to:

• Be accessible to discuss plans for my speech and for your meeting.
• Be educated about your organization.
• Study your website, promotional material, prospectus or any other supplemental information
  that you share with me.
• Understand what your organization does and how you do it.
• Personally return emails and phones calls to you about the meeting.
• Notify you in advance of my travel itinerary.
• Provide my biography , photos , and handouts in a timely way.
• Provide any A/V or room set-up information in preparation for your meeting.
• Conduct interviews with your members to customize my materials.
• Tailor my material to suit the needs of your organization.

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While On-Site, I commit to:

• Notify you when I arrive on site and contact you immediately in the event of delays or possible delays.
• Be accessible to you from the time I arrive until I leave.
• Retire early the night before my program so that I am completely rested.
• Be reasonable and value-conscious in expenses.
• Be in the meeting room at least one hour prior to my program for sound check, room set-up
  and logistical check.
• Cooperate completely with your set-up crew and other presenters to ensure that your meeting
  is professional.
• Not make any A/V, room-set up or staging changes without your approval.
• Dress professionally and appropriately during my visit and especially during my program.
• Provide an easy, brief introduction and be available to coach my introducer.
• Be in the room, visible and available to you before my program begins.
• Circulate around the room and throughout the conference introducing myself to your guests
  to create rapport.
• Be cheerful, positive and upbeat during my entire visit.

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During my presentation, I commit to:

• Approach the stage with energy, enthusiasm and purpose.
• Adhere to the time frame that you have arranged for the meeting and for my program.
• Be completely respectful of the audience.
• Employ advanced adult learning techniques as possible to engage your participants in a meaningful event.
• Present my material in a logical, coherent manner.
• Be creative and spontaneous and responsive to the needs of my audience.
• Present the material in a way that fulfills on the promise of your program.
• Allow for questions and comments from the audience during my presentation.
• Summarize my points to your organization and to the audience in a meaningful way.
• Relate my points, stories, anecdotes and illustrations to your participants and the purpose
  of the meeting.
• Offer my educational resources in a respectful manner that has been pre-approved by your organization.
• Never abuse my assignment by turning my speech into a sales pitch.
• Be flexible, expect the unexpected and handle any challenges in a professional manner.
• Give 100%.

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After my presentation, I commit to:

• Remain in the room to answer questions, and respond to comments and feedback.
• Promptly fill any orders for my products or resources and provide exquisite customer service.
• Remove my materials, props, and resources in a timely manner for any presentation to be delivered after mine.
• Check out and depart with minimal effort to you.
• Provide details and bill you promptly as per our agreement.
• Be willing to accept personal phone calls or emails from audience members or executives regarding the presentation material.
• Request a letter of testimonial from your organization.

Make sure that you received exactly what you expected from my presentation…AND MORE.

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